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Guidance

Privacy notice model documents for schools and local authorities

Suggested privacy notices for schools and local authorities to issue to staff, parents and pupils about data collection and data protection.

Updates to this page

From:
Department for Education
Published:
10 July 2013
Last updated:
13 August 2026
Show all updates

  1. Updated all documents for the 2026 to 2027 academic year.

  2. Replaced each document with the latest version.

  3. Replaced each document with the latest version.

  4. Updated a link to the National Pupil Database (NPD) privacy notice in the following documents: 'Explanation of privacy notices', 'Privacy notice: suggested text for pupils', 'Privacy notice: suggested text for a local authority' and 'Privacy notice: suggested text for looked-after children and children in need'.

  5. Documents updated: 'Explanation of privacy notices', 'Privacy notice: suggested text for pupils', 'Privacy notice: suggested text for school workforce', 'Privacy notice: suggested text for school and trust governance roles', 'Privacy notice: suggested web text for a local authority', 'Privacy notice: suggested text for looked-after children and children in need'.

  6. Removed 'Privacy notice: how we use employee information' and added 'Privacy notice: how we use children's social workforce information'.

  7. Documents updated: 'Explanation of privacy notices', 'Privacy notice: suggested text for pupils', 'Privacy notice: suggested text for school workforce', 'Privacy notice: suggested text for school and trust governance roles', 'Privacy notice: suggested web text for a local authority', 'Privacy notice: suggested text for looked-after children and children in need'.

  8. Updated the document 'Explanation of privacy notices'.

  9. Updated privacy notice suggested templates for pupils, school workforce, school and trust governance, local authority and looked-after children to amend 'Article 9' link and changed 'GDPR' to 'UK GDPR' where applicable.

  10. Updated 'Privacy notices: an explanation of privacy notices' with v1.2 August 2020.

  11. Updated privacy notice user guide and suggested templates for pupils, school workforce, local authority, looked-after children and children in need. Update covers parental consent to prevent the sharing of additional pupil information with local authorities and youth support services.

  12. Updated in 'Privacy notice: suggested text for a school governor'. The document now uses the terminology 'individuals in governance roles in maintained schools and academy trusts'.

  13. Updated privacy notices for pupils, school workforces, school governors, local authorities, and looked after children and children in need.

  14. Updated suggested wording for 'Privacy notice: how we use employee information'

  15. Updated privacy notices with suggested text to reflect the latest data protection legislation (DPA 2018).

  16. Updated 'Privacy notice: how we use employee information' to help local authorities comply with the General Data Protection Regulation (GDPR).

  17. Added documents 'Privacy notice: suggested text for a school governor'.

  18. Added an explanation of privacy notices and updated the suggested texts.

  19. Updated privacy notices to help local authorities comply with the General Data Protection Regulation (GDPR).

  20. Added 'Privacy notice: how we use employee information'.

  21. Updated 'suggested text for pupils' documents to help schools comply with the General Data Protection Regulation.

  22. Updated privacy notice model documents for pupils, local authorities, and looked-after children and children in need.

  23. Updated privacy notice model documents.

  24. Documents updated to take account of any relevant policy and organisational changes, and to include the latest web links.

  25. First published.

Applies to England

Documents

Issuing privacy notices: guidance for schools and local authorities

HTML

Privacy notice: suggested text for an educational setting

MS Word Document, 70.4 KB

Privacy notice: suggested text for the school workforce

MS Word Document, 71.6 KB

Privacy notice: suggested text for school and trust governance roles

MS Word Document, 68.4 KB

Privacy notice: suggested text for a local authority

MS Word Document, 70.6 KB

Privacy notice: suggested text for children in need or looked after

MS Word Document, 73.9 KB

Privacy notice: suggested text for children’s social workforce

MS Word Document, 66.6 KB

Example template: record check and consent

MS Word Document, 56.5 KB

Details

This guidance is for:

  • schools
  • local authorities, when they work with children, young people and parents

The guidance document explains:

  • what a privacy notice is
  • what to include in a privacy notice
  • why privacy notices are important and when you should issue one

The suggested text documents have wording that you may want to use in a privacy notice.

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